Accounts Receivable

• Accounting·Accounts Receivable

  Can I track which tenants owe me rent?

  Yes — Kompas tracks every rent invoice issued to a tenant or group of tenants, allocates payments against those invoices, and keeps a running rent balance on each lease. Your accounts receivable dashboard reflects new charges, collected payments and failed payments as they post, so the balance in front of you is the current one. From there you can open a single tenant's invoice and payment history, or pull an aged AR listing for a building, an owner or the entire portfolio.

• Accounting·Accounts Receivable

  Can I print statements of account for my tenants?

  Yes — Kompas exports a detailed statement of account for any tenant showing their full invoice and payment history. Statements come out in both PDF and Excel, so you can email a clean document to a tenant or work the numbers in a spreadsheet for your own review. Because payments made on the platform are allocated to invoices automatically, the statement shows the same balance your accounts receivable dashboard shows, with no reconciliation step needed before you send it.

• Accounting·Accounts Receivable

  Can I send a tenant who is late on rent a reminder?

  Yes — you can email a reminder to any individual tenant carrying an outstanding accounts receivable balance, straight from Kompas. The reminder draws on the same invoice and payment data your AR dashboard uses, so the balance quoted is the live one rather than a figure someone retyped from a spreadsheet. Documents and notices are generated bilingually in French and English. If you would rather chase a whole building or the full portfolio at once, Kompas sends the same reminders in bulk.

• Accounting·Accounts Receivable

  Can I send AR reminders in bulk across a building or my whole portfolio?

  Yes — Kompas sends accounts receivable email reminders in bulk to the tenants of a given building, or across your entire portfolio, in one pass. Tenants are selected by outstanding balance, so only those actually owing money receive a notice, and the amounts quoted come straight off the live receivable ledger. Reminders go out bilingually. You can still send the same reminder to a single tenant when a particular situation calls for a more personal touch.

• Accounting·Accounts Receivable

  Does Kompas generate a rent invoice I can send my tenants every month?

  Yes — every rent invoice issued in Kompas produces a PDF document, and you can automate the monthly sending of those invoices to both residential and commercial tenants. Invoicing runs off the terms of each active lease, so charges post on the first of the month without anyone assembling a list. Documents are generated bilingually in French and English, and commercial invoices carry the appropriate sales tax calculation along with the issuing entity's registration numbers.

• Accounting·Accounts Receivable

  Do your invoices calculate sales tax for commercial tenants?

  Yes — commercial leases in Kompas carry the appropriate sales tax calculation, whether that is GST, QST or HST, and the tax appears on the invoice the tenant receives. You do not flag it lease by lease: Kompas already knows where sales tax applies from the building type and the lease type. That matters most in a mixed portfolio, where residential and commercial units sit side by side and each side has to invoice correctly without a separate process being run for it.

• Accounting·Accounts Receivable

  Can each of my entities show its own GST and QST numbers on invoices?

  Yes — each legal entity in Kompas displays its own sales tax registration numbers directly on the invoices it issues. That matters when several entities in your portfolio are separately registered and a commercial tenant needs a valid tax number on the document to support its own filings. Entities also carry their own invoice templates and sending email address, so the tenant receives a document that reads as though it came from the company holding the lease, not from a central back office.

• Accounting·Accounts Receivable

  Can I invoice from multiple entities, each with its own template and email?

  Yes — Kompas is structured for organizations managing multiple entities, and each one carries its own sales tax numbers, invoice templates, sending email address and settings. Invoices go out under the entity that holds the lease, so a tenant never receives a document branded to the wrong company. Reporting runs per entity or consolidated across the portfolio, and because the supplier list is shared, adding a vendor once makes that vendor available to every entity you operate.

• Accounting·Accounts Receivable

  Does Kompas track rent deposits and security deposits?

  Yes — Kompas tracks both rent deposits and security deposits against the lease they belong to, and keeps them visible on the tenant's ledger rather than in a side spreadsheet nobody updates. When the time comes you can apply a deposit to a specific month of rent, or refund it to the tenant at the end of the lease term. Either action posts to the accounting system, so the tenant's balance and the liability on your books move together.

• Accounting·Accounts Receivable

  Can I export an aged AR listing for one building or my whole portfolio?

  Yes — Kompas generates aged accounts receivable listing reports for the entire portfolio, for a specific owner, for a segment of the portfolio, or for a single building. Exports come out in both PDF and Excel, so the same report serves an owner package and your own collections work. Because the underlying invoices and payment allocations are live, the aging you export matches what your receivable dashboard shows at that moment rather than a snapshot taken overnight.

• Accounting·Accounts Receivable

  Does Kompas generate RL-31 slips for my Quebec tenants?

  Yes — Kompas generates RL-31 slips and emails them directly to tenants whose email address is in the platform, which removes the annual print-and-stuff exercise for a Quebec portfolio. The slips are produced from the lease and occupancy data already in the system, so there is no separate year-end data collection before you can issue them. RL-31s sit alongside the other year-end bookkeeping reports your accountant needs, including detailed ledgers, the T776 and the TP-1086.

• Accounting·Accounts Receivable

  Are invoices and tenant documents produced in French and English?

  Yes — Kompas generates documents bilingually in French and English, including the PDF rent invoices issued against every lease. For a Quebec portfolio that means a tenant receives a document in the language on file rather than one a staff member translated by hand at month-end. Tenant portal notifications and bulk communications are also sent bilingually, so consistent service does not depend on which person happens to hit send that morning.

• Accounting·Accounts Receivable

  Can I issue a one-time invoice or a credit outside the monthly rent cycle?

  Yes — Kompas supports ad-hoc invoicing outside the regular monthly cadence, for a one-off charge such as a key replacement, a repair chargeback or an additional service. You can also issue ad-hoc credits where a tenant was overcharged, an adjustment is needed or a refund is due. Both post to the tenant ledger and the general ledger immediately, so the receivable balance and any sales tax on the transaction are correct without a manual correcting entry later.

• Accounting·Accounts Receivable

  Can I recharge a recoverable invoice to a commercial tenant?

  Yes — where a supplier invoice is fully recoverable under the terms of a commercial lease, you use the department function in Kompas to tag it to the specific tenants who carry it, and the charge flows onto their invoices. Recoveries stay tied to the original payable rather than being tracked on the side, so what you billed and what you paid can be reconciled at any moment. Sales tax on the recovery follows the lease type.